Which eSignature Standard should I use?
Quick overview:
Unlike wet signatures, not all eSignatures carry the same legal weight
Common standards include SES, AE, and QES
Best solution: Select eSignature Standard per individual use case
QES: Qualified Electronic Signature
A Qualified Electronic Signature carries the highest legal weight. The identity of the signatory is confirmed with an online ID verification method with facial scan. In Switzerland there is an added manual agent review.
AES: Advanced Electronic Signature
An Advanced Electronic Signature carries high legal weight. An email address and a phone number are required to confirm the identity of the signatory.
SES: Simple Electronic Signature
A Simple Electronic Signature carries basic legal weight. An email address is required to confirm the identity of the signatory.
Are eSignatures legal?
The legal validity of eSignatures is governed by laws and standards depending on the place of jurisdiction of a contract.
Check out our detailed page about the legal validity for an in-depth overview.
It’s important to note that not all eSignatures are created equal: Because documents vary in content and require different legal weight depending on the use case, there are different types of eSignatures with unique attribues and ideal use cases for each.
SES vs. AES vs. QES: An Overview
There are three types of electronic signatures available: SES, AES and QES.
Standard
Legal Weight
Identification Requirements
Area of Application
Examples
Basic
- Email address
B2B contracts or internal documents without legal formal requirement
- NDA
- Supplier contract
- Internal document
- Customer contract (B2B)
High
- Email address
- Phone number
B2B contracts or internal documents without legal formal requirement
- NDA
- Supplier contract
- Internal document
- Customer contract (B2B)
Maximum
- Email address
- Forgery-proof online ID verification with facial scan comparison (EU)
- + Manual agent review (CH)
Documents with legal form requirements
- Consumer credit contract
- Entries with authorities
- Audit reports
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Making sense of it all
A detailed look at the types of available eSignatures
Entry level:
Simple Electronic Signature
The SES is holds the lowest legal weight of types available, and is best suited for simple everyday documents that don’t require any type of advanced identification.
Identification of an SES signature happens through email: Anyone who has an email address can start signing using SES on Certifaction today.
SES is suitable for B2B contracts or internal documents because of the business email address as trust anchor.
A regular in B2B business:
Advanced Electronic Signature
One step above sits the AES: Still a low hurdle to entry, the AES is ideal for for legally valid B2B contracts where the law does not require a specific form.
Identification of an AES signature happens through a mobile phone number in addition to a valid email address.
Compared to the SES, the AES has higher legal weight.
The highest level:
Qualified Electronic Signature
For some documents, there are government-issued legal form requirements. The QES is the highest standard of eSignatures, and provides a maximum of legal weight. It also provides the highest level of security regarding identification.
Identification of a QES signatory happens either online via video-call, face-to-face identification with a registered agent, or – the most comfortable option – using ID and facial recognition software on a smartphone.
Summary: Which eSignature to pick
The basic Simple Electronic Signature (SES) only requires an email adress, making it good enough for most B2B contracts, but insufficient for tamper-proof identification: Personal email addresses hold no identification value at all (hotboy97@gmail.com, anyone?).
The Advanced Electronic Signature (AES) is also suitable for B2B interactions, as it requires an email address as well as a phone number. It allows identification via a corporate email address and adds an additional verification step by sending a code to a phone number.
For a very specific type of document with legal form requirements, QES is the only valid option, providing a maximum of legal weight.
DISCLAIMER: The information on this site is for general information purposes only and is not intended to serve as legal advice. Should you have specific legal questions, you should consult with a licensed attorney in your area.
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FAQs
Here are the answers to the most frequently asked questions
Are Certifaction's eSignatures legally valid?
What is the Zero Document Knowledge technology and what are the advantages?
In addition, we offer the option of storing the documents in your own data center or on ISO 27001-certified servers in Switzerland or an EU country.
Is there a white-labeled version of Certifaction?
How much integration work is involved?
Why should I choose Certification over an on-premises solution?
What makes Certification stand out from the competition?
- Optimal security through zero document knowledge
- Innovative features such as the Digital Twin (make digitally signed documents verifiable even when printed), batch signatures, team spaces (spaces with shared signature processes) and guest signatures without registration
- Signature requests in under a minute and a smooth onboarding in just 15 minutes through intuitive operation
- Smooth identification without app download within the shortest time
- A net promoter score (NPS) of +90