Time-saving all-rounder: H&B signs employment contracts with Certifaction
H&B Real Estate / Savills signs many contracts digitally
H&B is able process contracts paperless
H&B saves a lot of time and money: up to €50 per contract
Contracts signed in hours instead of weeks
Employee onboarding only took a few minutes
Get to know the customer
H&B Real Estate AG / Savills is an established real estate service provider based in Zurich. With a wide range of services such as the management of existing properties, the marketing of space and transaction management for real estate investments, H&B is one of the most important real estate companies for companies in Switzerland. In order to expand its leading role, the company is pressing ahead with the digitalization of its processes.
At a glance
H&B processes HR documents such as employment contracts and target agreements using the Certifaction eSigning tool. The ease of use on the part of the signatory is a major advantage.
More efficiency
H&B saves time and money with Certifaction: up to €50 per contract
Intuitive operation
Playfully simple digital signing, even for first-time users
Versatile use cases
From work contracts and target agreements to marketing contracts
Simon Weiss, Head of Property Management, H&B Real Estate AG
The challenge: Requirements of H&B Real Estate AG / Savills
Maximum data security, increased efficiency and easy handling
The focus of this digitalization strategy is on employment, work and marketing contracts. The main goals of digitalization are faster processing, an improved ecological footprint and the elimination of media disruptions, for example from digital preliminary versions to printed contracts. The core element here is a reliable, secure and simple eSignature solution.
When looking for a suitable provider of eSignatures, it was therefore important for H&B that the process offered both efficiency and legal validity for the signatures provided. H&B’s employees, customers and business partners rely on legally valid processes – this should also be reflected digitally.
After reviewing various eSigning providers, H&B opted for Certifaction in October 2021. Since the beginning of 2022, H&B has been actively using Certifaction in its day-to-day business for employment contracts, target agreements, marketing orders and work contracts with tradespeople.
Reduce costs and increase efficiency
Paper contracts should be replaced by digital documents, saving paper, printer ink and postage.
Various signature standards
Legally valid eSigning
H&B is a prestigious company. It needed a legally valid solution that would create trust among employees and partners.
Privacy-first eSigning
The solution
The Certifaction eSigning solution offered H&B the right feature for each individual problem and also handled other important aspects such as securing sensitive customer data with the professionalism and seriousness expected from H&B.
Fast processing and cost savings
The Privacy-First eSigning solution made it possible for H&B to have contracts signed within a few minutes or hours. This not only saves postage costs, but also labor resources, which means increased efficiency for H&B. The cost savings amount to up to €50 per contract.
Highest data security
Certifaction specializes in data protection. H&B has found a partner here that respects and guarantees the data security and privacy of its customers. As a Swiss company, Certifaction is very familiar with Swiss data protection laws.
Easy to use
The software is very user-friendly and easy to use – the employees at H&B are delighted with how simple it is to use. The tool is also intuitive and easy to use for the signatories.
Fast onboarding of over 100 employees
The onboarding of over 100 employees took place in a short video call in which the options and functions were explained within half an hour. The employees were able to set up and use the tool in just a few minutes. As no intensive training was required, H&B was able to save a lot of time.
The results
Saving time is a clear competitive advantage
The use of Certifaction saves the H&B management team in particular a lot of time and represents an important step towards a paperless office.
Simon Weiss confirms: “The user-friendliness of the tool is unbeatable. So far, we’ve only had one person whose eSigning didn’t work straight away, and that was only because the invitation ended up in the spam folder.
With Certifaction, H&B not only streamlines its recruitment and order processes, but also its internal workflows in general, as fewer documents need to be printed out and filed. This saves the company money and its employees time. At the same time, H&B Real Estate is also reducing its ecological footprint and helping the environment.
Cost savings per contract
All advantages for real estate companies
Up to €50 savings per contract
Fast processing of contracts
Maximum data security
Legal validity of the signatures
Secure identification of the signatories
Intuitive user guidance
Sustainable process
FAQs
Here are the answers to the most frequently asked questions
How is Certifaction different to simple PDF solutions?
The biggest difference is that Certifaction doesn’t rely on simple PDF solutions that have been manipulated and hacked time after time:
- You benefit from blockchain’s superior security has no single point of failure and is virtually impossible to hack.
- You stay in full privacy control, with a solution that is built on privacy-by-design, where your documents don’t have to be uploaded to the cloud but can be locally processed on your device.
In addition, your documents can be instantly verified – in an intuitive way that doesn’t require an instruction manual. And thanks to our Digital Twin solution, you can now also verify printed documents – on any smartphone – and download their digital originals.
Are Certifaction's eSignatures legally valid?
Yes. Our blockchain-based eSignatures are legally valid and support all major global standards (incl. eIDAS, ZertES, UETA, ESIGN).
In addition, you can select the right signature type for your needs: from our cost-effective blockchain eSignature all the way up to qualified blockchain eSignatures (QES).
And did we already mention that they come with a full audit trail that is immutable?
Will my documents be uploaded to the cloud?
No, not necessarily: Certifaction is built on privacy-by-design. This means that all documents can be locally processed on your device – or, if they need to be shared via the cloud (e.g., for eSignature invitations or the Digital Twin), then they are protected with end-to-end encryption and hosted on ISO 27001 certified servers in Switzerland. And as an Enterprise customer, you also have the option to host your documents on your own server.
Is it free to verify a document?
Yes. The verification of both your electronic & printed documents is free.
And did you know that you could also make our verification tool your own (on the Enterprise plan) and embed it in your own web page?
Can I keep my branding throughout the whole process?
Yes, in our Enterprise plan. There you have the option to customize the branding of all signing, certifying, and verifying processes and stay within your brand identity. That also includes our WebApp and your document footers.